Once enrolled, Domestic Employees must submit timesheets to their employer(s) and their employers must forward them to SDRI on or before the deadline each month before they can be paid.

Domestic Employers/Employees, please refer to and use the following documents:
• Letter to Domestic Employers/Employees [ MS Word ]
• DE billing calendar [ Adobe PDF ]
  
• Timesheet Template [ MS Word ]
  
• Timesheet Example [ Coming soon...]
• Mileage Reimbursement Request [ MS Word ]

We recommend using, and filling out the timesheet template completely and accurately to ensure timely payment.

Timesheets must be complete, accurate and received by 5:00 on the due date (earlier submission gives more time for issue resolution before the due date) in order to be processed during the current billing cycle. If the timesheet is not complete and accurate (any deficiencies must be remedied before SDRI can process the timesheet)or is not in by the deadline it will be held over for processing on the next processing date.

• Timesheets must arrive by 5 pm on the due date, which is the 5th of the month (if the due date falls on a weekend, the deadline will be extended until the next business day).
  
• Timesheets submitted by the 5th will have paychecks put in the mail to the employer by the 15th of the month.
• Please submit hours for only one month per timesheet.
  
• The payroll period is one month in length. We cannot pay for hours in the current month. In other words, we can only pay for hours worked through the end of the previous month. IE, if we're processing timesheets in May 2007, we can only pay for hours worked through the last day of April 2007 etc. In other words, if you are working hours in April, please submit all April hours at the beginning of May, etc.
  

(Note: while typed timesheets and invoices are preferred, complete and legibly-written timesheets and invoices are perfectly acceptable.)

Once enrolled as a Qualified Independent Contractor, when billing for services, we ask that Independent Contractors submit detailed invoices.

Independent Contractors, please refer to and use the following documents:
• IC Guidelines (from current enrollment packet) [ Adobe PDF ]
• Provider News (2006) [ Adobe PDF ]
• IC / Agency Billing Calendar [ Adobe PDF ]
  
• Invoice Standards / Example [ MS Word ]
• Invoice Checklist [ MS Word ]
  
• Invoice Template [ MS Word ]
• Progress Notes Template [ MS Word ]

We recommend using, and filling out the Iinvoice Template / Progress Notes Template completely and accurately to ensure timely payment.

Please read the above Provider News, IC Billing Calendar and Invoice Standards / Example.

Due to a sharp increase in the number of providers being served, SDRI will be going to a monthly billing cycle for Independent Contractors and Agencies as of March 1, 2006. Invoices will be due by 5:00 on the 15th of every month (earlier in the month is preferred as it gives both staff and providers more time to verify receipt of invoices and resolve any invoice issues before the due date).

If the due date or mailing date falls on a weekend or holiday, that date rolls forward to the next business day. Checks will be cut and mailed 4 business days after the invoice due date each month. Please consult the IC / Agency Billing Calendar for preliminary anticipated billing and check mailing dates.

Invoices received after 5:00 on billing days will be processed on the next month's billing cycle. SDRI will endeavor to keep our equipment up and running. However, the responsibility for timely submission (via fax, e-mail, postal mail, or walk-in) of invoices to SDRI by the deadline(s) rests solely with the provider.

Invoices received that do not meet the invoice minimum standards outlined in the above documents cannot be processed and will be returned to the provider with a list of invoice elements requiring redress. It will be the provider's responsbility to correct and resubmit invoices returned in this manner.

Due to the volume of providers we work with, we ask that you do not come in to the office to pick up checks. We also ask that you allow up to a week from the check mailing date for postal delivery before calling to inquire about missing checks.

(Note: while typed invoices and timesheets are preferred, complete and legibly-written invoices and timesheets are acceptable.)